Posts tagged school schedule software
Each educational institution such as primary/middle/secondary school, college and university needs a different timetable. If we add language dance, guitar or professional schools to the list you get a whole variety of timetables. Using Prime Timetable allows you to customize the appearance of your timetable and offers the following settings in ‘Help > Options’:
This view will be initially displayed when Prime Timetable is started. If you happen to be in the single timetable view, default view will show up when a new timetable is opened.
Set save reminder interval to your desired value. Default value is 20 minutes.
Rotate conflicted cards
Set whether or not conflicted cards should be rotated. This option is checked by default.
Show or hide rooms in single view
Set whether or not rooms should be displayed in the single timetable view.
Show subjects in teacher view
Teacher view shows classes by default. Some colleges and universities prefer subjects to classes which can be set.
Show period intervals instead of numbers
Set whether or not period interval should be displayed instead of a number, e.g. instead of 1,2 you get 9:30 – 10:15, 10:20 – 11:05.
Show additional time request settings
Additional time request settings are hidden by default. Checking this option enables you to specify allowed number of unwanted lessons per week/day as well as allowed number of missed mandatory lessons per week/day in time request window.
Exclude fake lessons while generating timetable
Sometimes you want lessons such as lunch, teacher meeting, etc. to be excluded from automatic timetable generator/validator. To do that just set short name to “-” (minus sign) to the resource you want to be excluded and check this option.
Install Prime Timetable on your desktop
Click install Prime Timetable button to install software on your computer. You will get the newly installed program in Program Files and a new desktop icon. Starting Prime Timetable from your desktop allows you to access your timetables whenever you want with or without Internet connection, thus avoiding going to Prime Timetable web site and signing in.
We are able to customize our software to suite your specific needs; for instance, if you need to set bell time to be e.g. 12:43, we will set period step to 1 minute (default is 5 minutes) exclusively for you. As always, if there is anything you wish to customize which is not listed here, feel free to add your suggestions.
So, you’ve created your timetable and would like others to see it. Prime Timetable makes sharing easy: just choose ‘Share -> Publish to the Web’ and click Publish to the Web button, and voila! Your timetable will be visible to anyone you’ve shared the link with. Published web page will be accessible by any Internet device, so that people you share with can access the timetable even from their mobile phone.
To configure the published page, set a default view and whether visitor can switch timetable view. Now you can copy the provided link or visit the published web page.
You needn’t worry about any subsequent changes to the published timetable. The published web page will be automatically updated when the timetable is saved. Furthermore, the published web page will refresh every 20 minutes to make sure the latest timetable version is delivered to all.
If you want to stop publishing timetable, just click Unpublish button and your timetable will not be visible to others.
Here are some online examples of published timetables: Example 1, Example 2, Example 3, Example Brazil, Example Egypt, etc. As always, you can click on the first column to open single timetable view. When printing, the header and rounding corners will be hidden, so that the timetable expands as much as possible on the paper.
Share timetable with teachers, publish it for students, receive feedback… the possibilities are endless. And yes, publishing is available in both free and comercial Prime Timetable editions. So, happy timetable sharing and share your feedback with us .
Here is our take on basic school timetabling terms as we use them in the Prime Timetable. Complicated terms and terms specific to some countries or regions have been avoided on purpose. Interpret the following timetabling terms as best suits your organization, e.g. use ‘college’ or ‘university’ instead of ‘school’, or ‘pupil’ instead of ‘student’, etc.
Institution designed to allow and encourage student groups to attend school activities under the supervision of teachers.
Teacher / Educator / Professor / Tutor / Instructor
Person who teaches, guides, instructs, trains or helps another in the process of learning knowledge.
Learner, or someone who attends an educational institution.
Place where teaching, learning or any other school activity can occur, e.g. biology room, history room, but also dining room, reception hall, teachers’ room etc.
Group of students or pupils attending a specific course or lesson.
Different set of groups forming a class, e.g. 5A class has 2 divisions: one consisting of a group of boys and girls, and the other consisting of a group of English and French students.
Class, Teacher or Room
Subject / Activity
Activity that includes at least one school resource, e.g. Maths, English, Biology, but also school recess, lunch, some non-class activities like teacher meetings, sport events, etc.
Period / Time slot
Block of time used for lessons
Structured period of time where a school activity is intended to occur.
Table which displays lessons.
Visual representation of a lesson.
Card waiting to be scheduled, temporarily placed outside the timetable.
Card locked on a specific period, meaning it won’t be rescheduled during automatic timetable generation, e.g. a timetabler is already satisfied with the card’s position.
Table that displays lessons as cards designed for drag & drop and other scheduling work, e.g. class view, teacher view, room view, 5A class view, etc.
Timetabling / Scheduling
Process of creating a school timetable and publishing it to the Web for sharing or printing.
Person who creates a school timetable.
The basic timetabling rule
One school resource during one school period can be scheduled in only one lesson. Otherwise, there is a conflict!
Group of cards on the same position or overlapping each other.
Window / Gap
Empty period between school activities.
Specifying whether a particular school resource or activity is allowed, forbidden, unwanted or mandatory in a certain period.
Requirement which should be satisfied in the generated timetable, e.g. setting that windows are forbidden for all classes.
Automatic timetable generator
Software which automatically creates a school timetable based on provided input.
Process of creating a timetable manually by dragging cards.
Process of validating a timetable, e.g. verifying that there are no conflicts and that all specified constraints and time requests are met.
School scheduling/timetable software
Software designed to simplify scheduling/timetabling process.
The problem that bothers all timetablers around the world is about resolving lesson conflicts. But how to spot a lesson conflict in a 2D timetable? How to discover that under a card there is another card or many more? The answer is simple.
Our school timetable software will automatically rotate all conflicted cards in the current timetable view. Each conflicted card is slightly rotated by 30° to the left and right respectively. Also, each card has its own Z-order on Z-axis, thus creating a 3D timetable. But wait, there is more.
All conflicted cards are smartly arranged for you. Larger and pinned cards are always at the bottom so as to avoid rotating and the active card is placed on the top. Clicking a card at the bottom brings it to the front, while other cards automatically rearrange. To emphasize 3D even more, shadow of a card being dragged is darker when dragged over the conflicted cards and lighter when there are no cards below. As always, to bring you the best timetabling experience all rearranging, rotating and moving is smoothly animated.
In the first screenshot there are conflicted cards for 7-D class and for teachers Plutarch and Darwin which are positioned above other non-conflicted surrounding cards. On the last screenshot conflicts are resolved using automatic timetable generator without a single card being rotated.
To sum things up: now you can even visually spot card conflicts without starting timetable validation. Just make sure that there are no rotated cards in the class, teacher or room view (extra views can help too). And if for some reason you don’t want it, uncheck “Rotate conflicted cards” in Help -> Options.
Although playing with smoothly animated cards can be a game-like experience to pass the time , we sincerely wish you happy 3D timetabling with no conflicts!
Sometimes you want to adjust certain lessons/cards using only drag & drop (also known as manual timetabling). And just when you have found the perfect lesson position in teacher view, you switch to room view only to find that the card is in conflict with an already scheduled lesson in the same room, or you switch to the class view and see the current class already has a lesson in that period. And then you end up constantly switching views (and trying to memorize them!?) in order to find a suitable card position, which is rather annoying, you will agree. Guess what? Not anymore.
We have added a new timetabling feature to improve your efficiency: the possibility to add extra timetable view(s). These views are fully interactive, just like the main view, meaning you can use all timetabling tools as usual, e.g. timetable generator, drag & drop, pin, sponge, undo/redo, etc. and all opened timetable views will be automatically updated.
To open extra timetable view just click on teacher, class, room or subject icon in the bottom left corner when a card is selected. You can easily adjust position and size of extra view which best fits your screen, and by clicking the first column you can navigate to single extra view.
In the screenshot below there is a class view, room view and two single teacher views all on one screen (!), so you can easily find the perfect position for a specific lesson. Currently selected card in one view will be highlighted in all other views. Also, when doing drag & drop, the shadow of the card being dragged will be shown in all opened views which allow you to track drop position, e.g. check that drop position is not already scheduled in another view.
Feel free to use your imagination and creativity in organizing extra views and see where it gets you . We are excited to see how you are going to use this unique timetabling feature in your school timetables.
A timetabler needs to enter lots of data in order to create a timetable, such as subjects, rooms, teachers, classes and groups and most importantly: lessons.
To go directly on lesson tab click owl and select “Manage lessons”. In the left pane, there is a lesson filter displayed as a tree view with items such as: Teachers, Classes, Subjects and Rooms. When one of them is clicked global statistics for teachers, classes, subjects or rooms and all lessons will be displayed. For instance, when Classes is clicked, total number of lessons as well as number of entered classes are displayed at the top of the lesson’s data grid.
Expanding top items in the left pane and selecting single entity will display single timetable statistics for selected teacher, class (or group), subject or room as well as lessons count. For instance, selected class 101 has 25 lessons in this screenshot below:
This way the timetabler can easily validate that number of entered teachers, classes, subjects, rooms and lessons is correct.
Your feedback is crucial and therefore we have just started Prime Timetable user voice. The general idea is that you can shape Prime Timetable to suite your needs by entering a new idea or voting for existing ones. So, how does user voice work?
Entering a new idea
If you have an idea how to improve Prime Timetable, visit Prime Timetable user voice and write down your idea. If a similar idea doesn’t already exist, click on “Create new idea” button.
Vote for existing idea
Every visitor has 10 votes. Use them to vote for features/ideas that are most important for you. The more votes a specific feature has, the more likely it will be implemented first. When a feature is implemented you will get a notification and your votes back.
How long do I have to wait for a specific feature?
Since Prime Timetable is an online school timetable software as a service, we regularly publish updates on daily and weekly basis. Therefore you can expect the most voted feature(s) to appear within a month or sooner.
In order to enter a lesson the following questions need to be answered: who, what and where? But what if there isn’t a class for a lesson (e.g. teacher meetings), or a teacher for a particular activity isn’t needed (e.g. school recess, lunch), or there is neither teacher nor class (e.g. sports events)? In Prime Timetable, these non-existing teachers and classes are referred to as “fake“.
It is recommended that fake teachers and classes are entered prior to entering a lesson. For instance, add a fake class and subject called “Teacher meeting” and then add a lesson by selecting teachers who attend that meeting and a fake class “Teacher meeting”. Another example: add a teacher and subject called “School recess” and then add a lesson by selecting classes that have a recess and a teacher called “School recess”.
When you enter a lesson without specifying a teacher or a class, Prime Timetable will create a “Fake teacher” or “Fake class” for you.
Every resource that has short name set to “-” (minus sign) is considered fake. Fake lessons is any lesson that contains fake resource and can be excluded from automatic timetable generator in Help > Options.
You can be very creative in creating fake teachers and classes so that every school lesson/activity is displayed in all timetable views as a card available for manual adjusting, e.g. drag & drop. Additionally, fake teachers and classes can have their time request specified which automatic timetable generator can also take into account.
In a nutshell, sometimes fake can genuinely improve your timetable .
We are proud to bring you the world’s first school timetable software offered as a web service – Prime Timetable. Software as a service (SaaS) also referred to as “software on demand” provides the following advantages:
- Access from virtually anywhere in the world via Internet browser
- Freemium business model – use it for free, pay for advanced options
- Timetabling on more platforms: Windows, Mac OS X and Linux
- Cloud computing – receive email when your timetable is done
- Lower subscription price for licensed customers (check our prices)
- Allows multiple user online collaboration on a single timetable
- Our instant support while working on your timetable
- Frequent application updates on monthly, weekly or even daily basis (all updates are free of charge)
- Storing timetables on our secure servers with regular daily backups (even if you delete your timetable by mistake, we can restore it for you)
While Prime Timetable is rapidly improving with every new update, we still provide backward compatibility on customer demand. For instance, although the new Prime Timetable 2.0 is available, the previous version can be used upon request.
With all these advantages over traditional school timetable software we are hoping you will enjoy timetabling more.
In the recent version of Prime Timetable we have added “Preview new version” option in main menu. Clicking it your current timetable will be opened in the upcoming Prime Timetable 2.0.
Here is the short list of what’s new in Prime Timetable 2.0:
- Instead of ribbon, there is only a school board with instantly available tools on board frame leaving more space for your timetables.
- There is a new optimized menu when you click the owl in the top left corner.
- New interactive board tools: Pin, Sponge and Zoom which make timetabling more fun.
- New Help -> Options where you can configure application as best suits your needs.
- User interface is redesigned and more natural with curved lines and nature associations (e.g. form background looks like a piece of paper).
- There are lots of animations which make application smoother.
- Performances are increased. For instance, timetable view is rendered much faster in larger timetables.
All these changes make timetabling faster, easier and more fun. Here is the screenshot of our new school timetable software: